Promoting Project Awareness using Project Metrics

Posted: October 11, 2010 in E-learning, News
Tags: ,

Promoting project metrics can generate awareness about your project, support organizational change management, keep everyone informed and reduce the number of interruptions to the daily schedule. It doesn’t require a great deal of effort, but the payoff can be immense. Start by finding a visible wall.
If you have a project team room, war room or command center, you likely have an abundance of metrics hanging on the wall, ranging from resource allocation, schedule variance and cost variance, to milestone counts, Gantt charts and individual progress reports. You spend a lot of time gathering data and generating metrics for the project team room; however, how often do you share them with the rest of the organization? Promoting project metrics is one way to generate awareness about your project, support organizational change management, keep the larger organization informed, and ideally help reduce the number of interruptions to your daily schedule. Project promotion doesn’t require a lot of effort except a few tacks and few pages of the weekly project metrics posted outside the team room or the sponsor’s office.
Promoting project progress is critical to major programs and projects impacting the organization. During a recent program that implemented new human resource services across the company, the program team promoted project metrics by posting deliverables, status, scope and metric information in the main hallway for anyone to review. Project stakeholders, business customers and ancillary staff frequently asked questions about the scope, timing and progress of the program. By posting project metrics on the outside team room wall, a lot of questions were answered simply by walking past the team room wall and reviewing the program metrics. The metric promotion was so successful that PMO staff would consult the project wall to answer their high level questions instead of pursuing the project manager.

http://www.tacticalprojectmanagement.com/tactical-tips/.

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